Shopify procedures Procedure S02

S02. Add a product

This procedure uses ASD-STE100 Simplified Technical English. Each instruction is one sentence in the active voice.

Owner: You (solo operation).
Trigger: You have a new gemstone to sell. The gemstone has a SKU and a price.
Approval: You approve the data and the photographs before you set the status to Active.
Scope: This procedure is for one gemstone. For a ring setting, use procedure S03.

Procedure

Open the Products page in the Shopify admin.
Select Add product. You can also open the new product page directly.
Type the title. Use this format: gem type, shape, carat weight.
Write the description. Write only facts that you can prove.
Add the photographs and the videos. Write the alt text for each file.
Type the price.
Type the SKU in the Inventory section.
Set the quantity to 1. Set it to 0 instead if this gemstone will go on a Shopify purchase order (S00, S04) — receiving the purchase order then brings it to 1.
Turn on the inventory tracking.
Turn off the option that continues the sale at zero stock.
Set the product type, the vendor, and the category.
Fill in the gemstone fields. The table below gives the list.
Fill in the certificate fields, if a laboratory certificate exists.
Write the SEO title and the SEO description.
Set the status. Use Draft until you approve the product.
Select Save.

Fields

The values in the Example column come from the product Pink tourmaline — Cushion 5.32 ct.

Field	Example
Title Required	Pink tourmaline — Cushion 5.32 ct
Product type Required	Gemstone
Vendor Required	ejtgems
Category Required	Gemstones
SKU Required	GC-000014
Alt text Required	Gemstone report AAP90752 photo 48
SEO title	Pink tourmaline — Cushion 5.32 ct \| Gem Candies
SEO description	5.32 ct natural pink tourmaline, cushion cut, pink, from Afghanistan. Identified by GFCO Gem Lab. Untreated.

Gemstone fields

You fill in these fields on the product page. The product metafield definitions page gives the definition of each field.

Field	Example
Gem Type List	Tourmaline
Shape List	Cushion
Weight (Carat)	5.32
Length (mm)	10.75
Width (mm)	8.48
Depth (mm)	8.02
Color nuance List	Pink
Clarity List	The visible-inclusion grade.
Origin List	Afghanistan
Treatment List	Select each treatment that applies.
Treatment disclosure notes	Free text for this stone only.

Certificate fields

Fill in these fields only if a laboratory certificate exists. The product metafield definitions page also holds these fields.

Field	Example
Certificate lab	GFCO Gem Lab
Certificate ID	AAP90752
Certificate Report Date	2026-07-15
Certificate Code	46746-14. The storefront does not show this code.

Shopify standard fields

Shopify supplies these fields with the Gemstones category. They help the search and the product data quality. The Shopify help page Product category tells you more.

Field	Example
Color	Pink
Gemstone creation method	Natural
Authenticity	Genuine
Material origin	Loose or unmounted
Product use	Jewelry
Jewelry material	The main material.
Product classification	Precious stones

Rules

One gemstone is one product. Do not make a gemstone a variant of a different product.
The quantity is always 1, or 0 until a Shopify purchase order receives it (S00, S04). Either way, a unique gemstone must not sell two times.
Do not claim an origin, a treatment, or a certificate without evidence.
Write an unknown value as unknown. Do not guess a value.
A missing certificate does not prove the quality. Do not write that it does.
Keep the tags empty, unless an approved operational reason exists.
Do not let a tag disagree with a field.

Required evidence

The laboratory certificate, if one exists.
The photographs of the gemstone.
The saved product page in the Shopify admin.

Note — Shopify can change the product screens and the standard fields. Check this procedure against the admin after a Shopify update. The Shopify changelog gives the changes.